By Ashley Wirthlin  author and editor of Public Relations Blogger

While sending out press releases is an important part of or PR, there is an appropriate time and place to do so. Bear in mind that news publications and bloggers are often in need of your press releases as they make up a large portion of their stories.

The Internet has made it possible for PR professionals to reach their customers directly; this means that your target audience is much, much larger than it was when your press releases were being sent to media contacts only. Now, you’ve got to consider all of the readers your press release will reach, and those that you hope your press release reaches.

If you ever doubt the need for your press release, go through the points below before sending it out. Here are 3 important things to consider when writing a press release and if it is time to, well, release it:

- Your story’s “newsworthiness”. This can involve a few things:

• Relevance
• Effects/ Consequences or Repercussions (on customers, the community, the general public, etc.)
• Effects/ Benefits (for your company and brand or the company and brand that you represent)
• Importance (which can relate to relevance)
• Timeliness (which can also relate to relevance)

- Its optimization for the Internet. This involves a few things as well:

• Keyword optimization. SEO (search engine optimization) is an important part of anything you publish on the Internet. Ensuring that your press release will show up in the search results of the millions of Internet users who search with Google, Yahoo!, or Bing can greatly increase your audience reach and site traffic. You can find some tips for SEO from Brad Shorr here and some of my own here.
• The release’s title. This involves some SEO skill as well, but it more importantly involves creating a title that is captivating, interesting, and explanatory of the release’s information and affects on the reader. Make sure it is succinct, to the point, and creative.
• Image titles. More about this can be read in Brad’s guest post, but to summarize, your images ought to be optimized with keywords as well. When uploading an image to a blog post or even to a press release make its name optimized with similar keywords you’ve used throughout the entire copy; this can help with search engine results.

- The style, form, and make-up of the release. Things that should be found in a press release can and should include:

• Release date. This can be a future date, or the day you send the press release out. If you are sending the release to press contacts, ensure that you indicate if the press release needs to be released on a specific date,
• Answers to these questions: who, what, when, where, and why. This should cover the above characteristics of being newsworthy: what is happening, who does it affect, why is this news “news”, when it happened, and where.
• Your most relevant information ought to be at the top of the news release or accompanying pitch; this will help readers and those you pitch to get the gist of your release and story and to understand why it is important news.
• The boilerplate. This is where you can briefly describe your company, what you do, and who you are. This is also the place to describe any company that you are working with that you cover in the release. For example, if you are a technology company taking on a new client, explain your company and their company as well. They will appreciate it, and most likely post your press release to their news/ media room to share with their customers and visitors.
• Links and suggestions for action. Your press release is a great place to get people to act. Don’t use the press release as an advertising tool, but rather a tool to offer value to your customers and potential customers; offer a free eBook, White Paper, whatever, just get them clicking and visiting your site.
• Lastly, the tone of your press release will need to change depending on who you pitch the press release to, if you are simply adding it to your website and a few other press release distribution sites, and if what kind of publication you are pitching. People who know a lot about your industry will want different information than someone who knows enough about your product or industry on a consumer level.

The key to having success with press releases is to continue releasing them with a steady flow of news. Though a release sent out once may keep traffic and media coverage going for a little while, there will undoubtedly be more news coming from other companies that will bump your story out of the limelight. Keep the news coming. For some tips on making newsworthy news, check out another post here. Just remember, there is always need for more good stories.

What are some tips you have about releasing and writing press releases?

Ashley is a marketing and management graduate of the University of Portland, a Marketing Associate of the H Media Group, and creator of the Public Relations Specialist Certification Program (PRS) sponsored and provided by BusinessTraining.com. She plans to launch the PRS program early 2010.
She also just released an 80+ page eBook that can be downloaded for free at http://publicrelationsblogger.com andhttp://publicrelationsbook.com.

© 2010 www.media-training.info

Six quick steps to make you and your company more “media friendly.”

Plan in advance what you will wear when you are interviewed on camera. Learn what looks good on camera and what to avoid.

Whether it’s a live interview on the six o’clock news, an employee training video or a on camera speech you’ll want to come across as someone reputable and reliable. So, how should you dress for TV? What should you wear when you are going to be on television? What colors look best on TV?

Some clothing will look good to the camera and some will distract. The worst on camera offender- light color clothes like white, pink and yellow. Light colors get washed out in the lighting. The detail is gone. The reason? A camera doesn’t see light the way your eye does Too much bright to dark contrast and something’s got to give. So either the bright or dark color loses detail. In other words, just because it looks good to your eye does not mean it will look good to the camera. The contrast ratio problem also applies to dark clothing. Pure black and navy blue clothing will loose all detail and appear like a solid dark blob. Same problems for pink and yellow colored clothes- stay away.

Best color clothing for television medium to medium-dark blues. Look at television sets and professionals on television, you’ll find blue as the color of choice.

Something else to avoid- clothing with fine patterns. They will cause a moiré (a distracting wavy effect) pattern when seen on TV. Examples of some clothing that my cause this are, Herringbone patterns on a jacket or small check patterns.

If in doubt bring several sets of clothing to the video shoot and consult with the director. The best types of clothes to wear are solid colors and pastels.

What To Wear On Television Checklist:

 -No white or dark clothing  -Several set of clothes so the director has a choice –  No beeping watches          -Pager and cell phone turned off   -Take a comb, makeup, and mirror   -Eyeglasses, if must wear get glare free type or frames with no lenses   -Don’t forget to get a good night sleep before the shoot

Remember when dressing for TV, the camera “sees” things differently than the human eye. Keep it simple, solid colors, pastels, no fine patterns or distracting jewelry.

If you have any questions about what will look good for your TV interview call the director or your contact person before the day of the video shoot. They will appreciate it and together you can look your best.

© 2010 www.media-training.info

Six quick steps to make you and your company more “media friendly.”

Have the CEO and any others that may need to talk with the press media trained. Be ready before the media calls. Don’t try to “wing it.” Media training will show your spokespeople how to get their message delivered to the media.

Media Training is learning how to tell your story in the most compelling and interesting way. It’s how to take control of an interview and transform contentious questions into positive “on message” answers.

Think of it as grabbing the steering wheel- you take control. Staying on message is simply a matter of “grabbing the wheel” of an interview and steering it across the bridge. You “bridge” the interview from the question you don’t want to answer to the answer you want to give.

While you can’t tell a report what to ask, you can control your answers. Politicians do it each day. They bridge tough, unwelcome questions with phrases that begin with. “I can’t tell you that, but what I can tell you is… “Let’s put your question into perspective….” “The real issue here is…. There are many roads that help you navigate your way from hostile question to an on-target message…and you can deliver it with a smile without being evasive or combative. “Message masters” perfect this, the same way you get to Carnegie Hall….practice, practice, practice.

Don’t talk with any reporter until you talk with one of our media trainers. Be prepared, get your message delivered, get trained on how to deal with the media.

Comments and questions welcome.

©2010 www.media-training.info

Six quick steps to make you and your company more “media friendly.”

The details: Step One Working With Reporter Deadlines

  Know that when a reporter calls they are under a time deadline. No you can’t call them back next Wednesday. Chances are if they are calling now they need it now.

  Reporter deadlines are not like many of the deadlines in the corporate world. With the internet and 24-hour broadcast news there really could be a deadline every minute. Also with cut backs in staffing fewer reporters are doing more stories and they are being given less time to work on them.

  Work with reporters, understand there deadline needs and you become a resource that they go to over and over again to get a quote or information. Help them out once and they’ll be back because they’ll know are reliable and can be counted on.

  Remember media coverage equals free publicity. Think of it call commercial time that you don’t have to buy.

  One quick word about what to do when that reporter calls. Yes, they are on deadline and you want to help them out so you get the coverage. But, don’t rush into making a mistake in what you say. Instead when they call tell them something like “I just walked in can I call you back in five minutes.” That will give you time to think and that short wait for the five-minute call back will still meet their need for quick action.

  Also remember a session with a good media trainer will prepare you for these quick reporter encounters. Get a media coach before you get those reporter calls.

  Bottom line:

 Reporter deadlines are a fact of life in dealing with the media. Work with them, become a valuable resource and get free publicity for years to come. Get media training and be your best at dealing with the media.

© 2010 www.media-training.info

Media trainers will help them get past any jargon and corporate speak to effectively deliver their message points. Media coaching will also make them comfortable dealing with reporters thus opening up new ways to get publicity for their business. Publicity pointed in the direction that the executive wants it to go.

Police and Firefighters

Media training will help them get past the TLAs (three letter acronyms) and the “just-the-facts” way of speaking to better help them talk directly to the general public. Training will also show them why saying “No Comment” is never the right thing to say.

Scientists/Researchers

Media training filters out the jargon and ensures that they have the skills needed to communicate with the media and general public.

College and University Presidents, Hospital Administrators

Media training will show them how to deal with the press to get their institution great press coverage- free public relations.

High Tech

Media training will help the high tech community communicate the technology or science they represent without resorting to buzzwords or jargon.

Anyone that might ever talk with the press

Today it could be just about anyone that might have to deal with the press at some point in their career. There is an explosion of media outlets that might be covering you, your company or industry. The Internet has added blogs and podcasts. Cable TV has added local access cable shows and specialty cable channels. Be prepared. Be media trained.

(C) 2009 www.Media-Training.info

What is media training? 

MSN’s Encarta defines media training like this:                                     

me·di·a train·ing   

noun 

Media Training Definition: 

Preparation for interview: preparation, including counseling and rehearsal, given to somebody before an interview by the media or an appearance on radio or television

 A great definition but I’ll just add a few more points. 

 What is Media Training? 

- Strengthening communications skills

- Developing comfort in dealing with reporters

- Building confidence so that when talking with reporters the person being interviewed will be able to get their message points delivered

- Learning the process of dealing with reporters and being a valuable resource to them while still putting your business, group or association in the best light.

 (C) 2009 www.Media-Training.info